Word - Single/Double-space a document with a shortcut

Did You Know ... ?

You can single - or double-space a document in Microsoft Word with one quick shortcut? It’s true.

Selecting the entire document by using Ctrl+A and pressing Ctrl+2 will double-space the entire document. Ctrl+1 single spaces it, and Ctrl+5 puts it at 1.5 spaces. Simple, quick, and hassle-free. (this also works selecting portions of the document instead of all of it)

You never have to worry about the extra steps of going into Format>Paragraph to do this, making it quicker and efficient! =)

Browser - saving a favorite/bookmark

Did you know ... ?

You can add any website you are currently on as a favorite(IE)/bookmark(Firefox & Chrome) with a simple keyboard combination? It’s true!

In any browser, just press control + D and give your favorite/bookmark a name. You will be able to navigate pages quicker and bookmark them as you go without that extra mouse click on the menu bar. :)

Internet Browser - Making the display bigger/smaller

Did you know ... ?

You can increase/decrease the display in any browser window on the internet with a simple keyboard shortcut? It’s true!

Simply press control and the + sign to increase the size of the font/pictures or control and the – sign to decrease it.

It makes it that much easier to read the content on the internet page or make more room to see everything so you can find things much quicker on screen. :)

this makes it easier especially if you are as blind as a bat like me LOL

Word - Hidden Text

Did you know ...?

There is a way to tell why your document isn’t printing even though you see its content on the screen? It’s true.

The content of a document could very well be set to hidden, which explains why you see the content on your screen but when you print, it does not show.

Looking at the screenshot below, everything looks good on the screen but the second paragraph has dotted underlines:

If you were to print this out, you will not see that entire text on your print out. To correct this, select the content in question, right-click on it and select Font.

Under Effects, remove the check box on Hidden, then click OK and this will “unhide” your text in the document.

Now you will be able to have your print out complete and never worry about why your document doesn’t look the same on the screen and on your printout :)

NOTE: Make sure you are in “Show/Hide” mode in order to see the paragraph marks in the document. Press Ctrl and * to switch between show/hide.

Outlook - Attach an email with just 3 fingers!

Did you know ... ?

You can attach an email with just three fingers? It’s true.

With the email open or highlighted press Ctrl+Alt+F. You can also click on Message | Respond then click on More | Forward as Attachment.

Now you can forward your email as an attachment and still have plenty of room in the body to right your message. =)

Word - Convert Notes into Footnotes or Endnotes

Did you know ... ?

You can convert a footnote into an endnote and vice versa in Word? It’s true!

Just follow these simple steps shown below.

Convert one or more notes to footnotes or endnotes

1. Be sure you are in Draft view (click Draft on the status bar).
2. On the References tab, in the Footnotes group, click Show Notes.
   If your document contains both footnotes and endnotes, a message appears. Click View footnote area or View endnote area, depending on whether you want to convert footnotes or endnotes, and then click OK. 
3. Select the number of the note or notes that you want to convert, and then right-click.
4. Click Convert to Footnote or Convert to Endnote.

Convert all notes to footnotes or endnotes 

1. On the References tab, click the Footnote & Endnote Dialog Box Launcher.
2. Click Convert. 
3. Click the option that you want, and then click OK. 
4. Click Close.

Now you know how to convert your footnotes to endnotes and vice versa! =)

Until Next Time! Be Safe!

Transfer Outlook Contacts into your Gmail Contacts

If you are anything like me, you like having a backup of your contacts available at all times, especially if you are at work and all they use is Outlook. But what happens if you leave? You want to be able to bring your personal contacts with you? Well, below is a way on bringing them over into your Gmail Account.

You can export your Outlook Contacts as a Comma Separated Values (.csv) file and then import your contacts into your Gmail account.

Export Outlook Contacts

1. In Outlook, on the File menu, click Import and Export.
2. Click Export to a file, and then click Next.
3. Click Comma Separated Values (Windows), and then click Next.
4. In the folder list, click the Contacts folder, and then click Next.
5. Browse to the folder where you want to save the contacts as a .csv file.
6. Type a name for the exported file, and then click OK.
7. Click Next.
8. Click Finish.

Import Contacts into Google Gmail

1. Log on to Gmail, and then click Contacts at the top of the page.
   The Contacts list opens in a new window.

2. Click Import Contacts.
3. Click Browse, and then navigate to the .csv file that you created in the "Export Outlook Contacts" section of this article.
4. Select the file, and then click Import Contacts.

After your contacts are imported, a dialog box appears and displays the total number of contacts imported.

Something to keep in mind

• Outlook Contacts without an e-mail address are not imported.
• Outlook distribution lists are not imported. Gmail does not support distribution lists.
• If an Outlook Contact that matches an existing Gmail contact is imported, your Outlook Contact information replaces the Gmail contact.
• Please keep in mind one very important thing about this. You should always check with the policies where you work on exporting your personal contacts. Most companies are strict about things like that. I take NO RESPONSIBILITY WHATSOEVER if you get into trouble for doing this. 9 out of 10 times there shouldn't be any issues if its JUST for your contacts.

 

Word - Converting Text to Table (and viceversa)

Did you know ... ?

You can take text in word and convert it into a table and vice versa? It’s true!

Convert text to a table

1. Insert separator characters — such as commas or tabs — to indicate where you want to divide the text into columns. Use paragraph marks to indicate where you want to begin a new row. For example, in a list with two words on a line, insert a comma or a tab after the first word to create a two-column table.
2. Select the text that you want to convert.
    
3. On the Insert tab, in the Tables group, click Table, and then click Convert Text to Table.
    
4. In the Convert Text to Table dialog box, under Separate text at, click the option for the separator character that is in your text.
    
5. In the Number of columns box, check the number of columns. If you don't see the number of columns that you expect, you may be missing a separator character in one or more lines of text.
    
6. Select any other options that you want.

Convert a table to text

1. Select the rows or table that you want to convert to paragraphs.
    
2. Under Table Tools, on the Layout tab, in the Data group, click Convert to Text.
    
3. Under Separate text at, click the option for the separator character that you want to use in place of the column boundaries. Rows are separated with paragraph marks.

Now you know how to convert text to table and vice versa! :-)

I hope you enjoyed today' tip. Be Safe!

Excel - Viewing Formulas

Did you know ... ?

You can view in Excel all existing formulas in the spreadsheet with a simple keyboard combination? It’s true!

There are times when you get a spreadsheet with calculations and formulas that do not seem to add up. Pressing Ctrl plus ` (the acute accent key found next to the number 1 on your keyboard) will show you all the formulas that exist in a spreadsheet. You can then make the corrections as needed then switch back to its normal view by using the same keyboard combination.

Now you know how to view all formulas in a spreadsheet with a keyboard combination. :)

Note: If pressing the keyboard combination does not show you any formulas, the calculations may have been manually entered so don’t be alarmed. It just means that spreadsheet doesn't have formulas

So What's Up?

Greetings folks

You are all wondering what these new Did you Know blog entries are all about?

Well as with everything in life, there are changes and what better way to get my blog out there for all to see than to provide free and cool tips?!?!?!?!

That’s right, I will be providing quick tips and tricks to anything I can think of, whether it’s with software, hardware, mobile devices, or anything involving technology.

What can you do for me? Oh nothing major, just continue to visit my site and share it with all your friends. It’s the best thing you can do and its free! :)

Have a great weekend!

Outlook - Find a Date with a shortcut!

Did you know ... ?

Instead of scrolling through the month or week views of your Outlook calendar to find a date, you can use a shortcut key using your keyboard? It’s true!

While in your calendar view just press Ctrl+G to open up the “Go To Date” window and you can enter the date in question from here easily or use the drop-down box to navigate a smaller monthly calendar.

Now you can go to any date in your calendar easily with a simple keyboard shortcut! J

Hope you enjoyed today’s tip!

Shut down your computer

Did you know ... ?

If you leave your computer on for more than 3 days straight, you begin to experience different issues? Its true!

The quickest way to resolve most computer issues if you leave your system on for over 3 days is a simple reboot.

This tends to solve your problems 90% of the time. It also extends the life of your hardware.

A computer (desktop/laptop) left on without shutting it down can overheat the internal components, especially the one component that you run the risk of losing any locally saved data forever, the internal hard drive.

This is what happens when a hard drive overheats. It runs the risk of making the contents on it unreadable.

To prevent any issues from ever happening to your computer (desktop or laptop) make it a habit to shut down your system on a daily basis.

You will extend the shelf life of your equipment and prevent most software and hardware issue from happening. :)